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RFP - Architectural Engineering Of Courthouse Space For City Court Relocation

Cortland County, Cortland, NY·County
Savannah Hempstead
(607) 753-5048
Cortland, New York

Summary

Cortland County is seeking proposals from firms to provide architectural and engineering services for the planning, design, and bid documents for renovations required to accommodate Cortland City Courts' occupation of space within the Cortland County Courthouse.

Required Attachments

Exhibit A: Acknowledgement and Agreement to Comply with Standard Clauses for NYS Contracts, Exhibit B: Drug Free Workplace, Exhibit C: Non-Collusive Bidding Certification, Exhibit D: Conflict of Interest Disclosure, Exhibit E: Privacy and Security HIPPA Compliance, Exhibit F: Qualification Questionnaire

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Cortland County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. For questions, contact Savannah Hempstead at (607) 753-5048.

Where can I find more RFPs from Cortland County?

Civic IQ tracks all active and historical solicitations from Cortland County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Cortland County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Cortland County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Savannah Hempstead at (607) 753-5048. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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