Civic IQ
RFPCLOSED

Scoring Pilot and Field Tests for Select New York State Examinations

NY Department of Education, Albany, NY·State
Reported: NEW YORK STATE EDUCATION DEPARTMENT
5 year term
Submit at: cau@nysed.gov

Summary

This document outlines the requirements for a Request for Proposal (RFP) from the New York State Education Department for scoring pilot and field tests for select New York State Examinations. It details submission requirements, required forms, and M/WBE participation guidelines.

Evaluation Criteria

Mandatory Requirements Certification Form

Required Deliverables

Scoring of pilot and field tests for select New York State Examinations.

Required Attachments

Submission Documents, Technical Proposal, Cost Proposal, M/WBE Documents, Application Checklist, Electronic Signature Attestation, Response Sheet to Bids, Non-collusion Certification, MacBride Certification, Certification-Omnibus Procurement Act of 1992, Certifications Regarding Lobbying; Debarment and Suspension; and Drug-Free Workplace Requirements, Offerer Disclosure of Prior Non-Responsibility Determinations, Iran Divestment Act Certification, Sexual Harassment Policy Certification, Certification Under Executive Order No. 16, NYSED Substitute Form W-9, Vendor Responsibility Questionnaire, Sales and Compensating Use Tax Documentation (ST-220 CA, ST-220 TD), Worker’s Compensation Documentation (Form C-105.2, Form U-26.3, Form SI-12, Form GSI-105.2, CE-200), Disability Benefits Coverage (Form DB-120.1, Form DB-155, CE-200), Consultant Disclosure Reporting (Form A), Mandatory Requirements Certification Form, Request for Exemption from Disclosure Pursuant to the Freedom of Information Law, Appendix R – Data Privacy Appendix – Exhibits 1 and 2, Bid Form Cost Proposal, 5 Year Budget Summary, Subcontracting Form, M/WBE Purchases Form, M/WBE Cover Letter, M/WBE 100 Utilization Plan, M/WBE 102 Notice of Intent to Participate, EEO 100 Staffing Plan, M/WBE 105 Contractor’s Good Faith Efforts, M/WBE 101 Request for Waiver Form.

Required Staffing Roles

Project Manager

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from NY Department of Education?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. Proposals should be submitted to: cau@nysed.gov.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from NY Department of Education?

Civic IQ tracks all active and historical solicitations from NY Department of Education. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from NY Department of Education for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including NY Department of Education in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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