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BidCLOSED

Sports Officiating Services

City of Margate, City of Margate, FL·City
Dec 19, 2025
Posted Date
Jan 28, 2026
Submission Deadline
Kelly McGilvray
(954) 935-5255
3 year term
Margate, Florida

Summary

The City of Margate is seeking bids for sports officiating services for its Parks and Recreation Department's athletic leagues. This includes providing knowledgeable and competent sports officials for various sports programs such as baseball, softball, soccer, and basketball. The contract is for an initial period of three years with an option for two additional three-year renewals.

Required Deliverables

Sports officiating services, Official certifications, Roster of officials, Officiating insurance

Required Attachments

Bid Proposal Form, Schedule of Bid Prices, Information Required of Bidders, Bid Bond, Reference Sheet, Non-Collusive Affidavit, Drug-Free Workplace Form, Scrutinized Companies Certification, E-Verify Form, Performance Bond, Certificate of Insurance

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from City of Margate?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 28, 2026. For questions, contact Kelly McGilvray at (954) 935-5255.

Where can I find more RFPs from City of Margate?

Civic IQ tracks all active and historical solicitations from City of Margate. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Margate for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including City of Margate in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kelly McGilvray at (954) 935-5255. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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