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IFBCLOSED

LEGAL NOTICE

Hamilton County, Hamilton, NY·County
Dec 18, 2025
Posted Date
Jan 27, 2026
Submission Deadline
Eric Kenna
(315) 455-2000
Hamilton County, New York
Submit at: Clerk of the Board's Office, 102 County View Drive, Lake Pleasant, New York 12108

Summary

Bids are requested for Contract 1 - Site Construction for the Hamilton County Emergency Communications Project Phase 1. The project involves constructing two emergency communication sites. Bids will be received until 11:00 am local time on January 27, 2026.

Required Deliverables

Itemized Bid Proposal, Bid Security, Non-Collusive Bidding Certificate, Statement of Surety's Intent, Contractors' Election Law Statement, Contractors' Gift Law Statement, Iranian Energy Divestment Certification, Insurance Acknowledgement, Federal "W-9" Form, Required Bidder's Checklist, Preliminary MWBE Utilization Plan, Contractor Stormwater Certification Statement, Offerer's Certification of Adherence to Executive Order 177

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Hamilton County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 27, 2026. Proposals should be submitted to: Clerk of the Board's Office, 102 County View Drive, Lake Pleasant, New York 12108. For questions, contact Eric Kenna at (315) 455-2000.

Where can I find more RFPs from Hamilton County?

Civic IQ tracks all active and historical solicitations from Hamilton County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Hamilton County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Hamilton County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Eric Kenna at (315) 455-2000. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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