Civic IQ
RFPCLOSED

Streetlight Repair And Maintenance

Kiamesha-Route 42 Wd, Monticello, NY·Utility District
Jan 31, 2025
Posted Date
Feb 28, 2025
Submission Deadline
Reported: Town of Thompson
Jill M. Weyer
1 year term
36 months duration
Town of Thompson, New York
Submit at: Town Clerk's Office, 4052 State Route 42, Monticello, NY 12701

Summary

The Town of Thompson is seeking proposals for streetlight repair and maintenance services. This includes conversion of existing streetlights to the Signify platform, ongoing maintenance, repair, and potential upgrades. The contract will be for a one-year period with potential for annual renewal up to three years.

Evaluation Criteria

Qualifications/Related Experience/References, Thoroughness and Understanding of the Project, Timeline and Available Resources, Cost of Services

Required Deliverables

Streetlight repair and maintenance services, Conversion to Signify platform, Annual inspections, Database management, Monthly invoicing.

Required Attachments

Title Page, Table of Contents, Cover Letter, Introduction/Approach, Experience, Project Overview, Detailed Work Plan, Project Team, Project Schedule, Quality Control, References, Required Statements, Agreement for Maintenance Services acceptance, Cost Proposal, Administrative Elements, Insurance Certificates, Subcontractor information.

Required Staffing Roles

STRAIGHT TIME, OVERTIME, HOLIDAY

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Kiamesha-Route 42 Wd?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 28, 2025. Proposals should be submitted to: Town Clerk's Office, 4052 State Route 42, Monticello, NY 12701. For questions, contact Jill M. Weyer.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Kiamesha-Route 42 Wd?

Civic IQ tracks all active and historical solicitations from Kiamesha-Route 42 Wd. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Kiamesha-Route 42 Wd for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Kiamesha-Route 42 Wd in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jill M. Weyer. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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