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RFSOQCLOSED

Grant DEVELOPMENT AND SPECIAL PROJECTS REQUEST FOR QUALIFICATIONS (RFQ)

City of York, City of York, PA·City
Sep 22, 2023
Submission Deadline
Reported: The City of York
Daniel Hevner
1 year term
Submit at: dhevner@yorkcity.org

Summary

The City of York, Pennsylvania is seeking proposals from qualified consultants for services related to managing a central repository for grant records, filing various reports required by grant programs, and other related tasks. Responses are due by September 22, 2023.

Evaluation Criteria

Firm Qualifications and Experience, Staff Qualifications and Experience, Relevant Project References, Project Team, Responsiveness to RFQ, Price, Article 136 of York City Codified Ordinances

Required Attachments

Exhibit A

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from City of York?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 22, 2023. Proposals should be submitted to: dhevner@yorkcity.org. For questions, contact Daniel Hevner.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of York?

Civic IQ tracks all active and historical solicitations from City of York. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of York for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including City of York in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Daniel Hevner. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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