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RFPCLOSED

Garden City Valley View Cemetery New Columbaria Units

City of Garden, City of Garden, ID·City
Aug 01, 2025
Posted Date
Sep 03, 2025
Submission Deadline
Reported: City of Garden City
Adam Schart
785-820-2627
Valley View Cemetery, 2901 N 3rd Street, Garden City, KS
Submit at: City of Garden City, NDS Department, Engineering Services, 301 N 8th Street, PO Box 998, Garden City, KS 67846 or Wilson.Engineers@GardenCityKS.us

Summary

The City of Garden City is seeking proposals for two new columbaria units at Valley View Cemetery. The units shall be substantially equivalent in appearance, color, design, texture, materials, dimensions, and functionality to the existing units. The proposal is a firm quote and work shall be completed within 120 calendar days of contract execution.

Evaluation Criteria

Price, Similarity to existing units, Experience level of manufacturer and installer and quality of past projects, Warranty, Company domicile, Long term support and services availability, Ability to meet requirements of this solicitation, Otherwise deemed in the best interest of the City.

Required Deliverables

Two columbaria units, delivery, installation, and warranty.

Required Attachments

Bid Form, Documentation (pictures, renderings, etc.) of proposed design, Standard warranty information (if above minimum), Information regarding long term services and support, Marketing materials (optional).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Garden?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2025. Proposals should be submitted to: City of Garden City, NDS Department, Engineering Services, 301 N 8th Street, PO Box 998, Garden City, KS 67846 or Wilson.Engineers@GardenCityKS.us. For questions, contact Adam Schart at 785-820-2627.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Garden?

Civic IQ tracks all active and historical solicitations from City of Garden. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Garden for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Garden in ID, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Adam Schart at 785-820-2627. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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