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ITBCLOSED

INVITATION TO BID

Custer County, Custer County, OK·County
Dec 06, 2021
Submission Deadline
Melissa Graham
1 year term
12 months duration
Arapaho, Oklahoma
Submit at: CUSTER COUNTY CLERK'S OFFICE, P.O. BOX 300, ARAPAHO, OKLAHOMA 73620-0300 (Mailing) or CUSTER COUNTY CLERK'S OFFICE, 675 WEST "B" STREET, ARAPAHO, OKLAHOMA 73620 (Physical)

Summary

Custer County, Oklahoma is soliciting sealed bids for the printing of official ballots and sample ballots. Bids are due by mail or ground delivery by 4:00 p.m. on December 3, 2021, or in person by 9:00 a.m. on December 6, 2021. Bids will be opened on December 6, 2021, at 9:15 a.m. Specifications are available from the Custer County Clerk's office and online.

Required Deliverables

Official ballots, sample ballots, ballot stock, and other materials necessary for printing.

Required Attachments

Bid Sheets, Affidavit for Filing with Competitive Bid, Affidavit for Contracts and Payments, W-9, Your Bid.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from Custer County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 6, 2021. Proposals should be submitted to: CUSTER COUNTY CLERK'S OFFICE, P.O. BOX 300, ARAPAHO, OKLAHOMA 73620-0300 (Mailing) or CUSTER COUNTY CLERK'S OFFICE, 675 WEST "B" STREET, ARAPAHO, OKLAHOMA 73620 (Physical). For questions, contact Melissa Graham.

Where can I find more RFPs from Custer County?

Civic IQ tracks all active and historical solicitations from Custer County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Custer County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including Custer County in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Melissa Graham. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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