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Propane Gas Supply and Delivery Services for Pembroke Community Consolidated School District #259

Pembroke CCSD 259, Pembroke Township, IL·School
Mar 02, 2020
Posted Date
Mar 20, 2020
Submission Deadline
Reported: Pembroke Community Consolidated School District #259
Dr. Marcus Alexander
12, 24, or 36 months duration
Hopkins Park, Illinois
Submit at: Via email to superintendent@pembroke.k12.il.us

Summary

Solicitation for qualified energy suppliers to provide propane gas supply and delivery services, including energy cost control and risk management strategies. Minimum contract term is 12 months, with options for 24 or 36 months. Bids are due March 20, 2020.

Evaluation Criteria

Weighted scoring including Supplier's Customer References and Payments Terms (10%), Pricing Proposal and Storage Management Recommendation (70%), and Customer Service, Web Based Reporting, etc. (20%). Decision matrix provided in Exhibit B.

Required Deliverables

Fixed rate of propane gas, Ability to pre-purchase gas at fixed rates, Accurate and timely monthly consolidated billing statements, Deliveries adjusted to meet load profile and storage requirements, Recommendations for energy cost reduction solutions, Quarterly usage reviews, On-line 24/7 access to usage analyses, cost analyses, budget forecasts, etc., Pool District's volumes to maximize purchasing power

Required Attachments

Forms on pages 9-14, including Company History and Organization, Gas Management Tools, Billing/Invoicing, references, sample invoices, draft agreements, and company on-line reporting capabilities.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Pembroke CCSD 259?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2020. Proposals should be submitted to: Via email to superintendent@pembroke.k12.il.us. For questions, contact Dr. Marcus Alexander.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Pembroke CCSD 259?

Civic IQ tracks all active and historical solicitations from Pembroke CCSD 259. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 12, 24, or 36 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Pembroke CCSD 259 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Pembroke CCSD 259 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dr. Marcus Alexander. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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