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Request for Proposals RFP No. 24-0909 2024 – 2025 PROJECT-BASED VOUCHER PROGRAM

Housing Authority of Kansas city, Missouri, Kansas city, MO·Local Housing Authority
Sep 09, 2024
Posted Date
Dec 31, 2025
Submission Deadline
Reported: The Housing Authority of Kansas City, Missouri
40 year term
Kansas City, Missouri and surrounding cities including Birmingham, Blue Springs, Lee's Summit, Claycomo, Gladstone, Glenaire, Grandview, Lake Lotawana, Lake Tapawingo, Lake Waukomis, Lake Weatherby, Kansas City, North Kansas City, Parkville, Platte Woods, Pleasant Valley, Randolph, Raytown, Riverside and Sugar Creek.
Submit at: procurement@hakc.org

Summary

The Housing Authority of Kansas City, Missouri (HAKC) is accepting proposals from property owners and developers for the Project-Based Housing Choice Voucher (PBV) Program. Proposals will be accepted on an ongoing basis through December 31, 2025, or until all units have been awarded or the Request for Proposals is withdrawn. The RFP details the goals, eligibility requirements, proposal submission contents and instructions, and reporting requirements for program participation.

Evaluation Criteria

The extent to which the project contributes to neighborhood diversity and prevents displacement, Speed with which the units can be brought to occupancy, Qualifications and experience of the proposed developer/owner/management team, Financial strength and market position, Project creates newly constructed affordable housing, or contributes to the preservation of affordable housing, Supportive Housing for Special Needs Populations, The Quality of the Proposed Development.

Required Deliverables

Proposal submission, cover letter, Exhibit 1: Owner/Manager Experience, Exhibit 2: Description of the Project, Exhibit 3: Project Amenities, Exhibit 4: Displacement / Relocation, Exhibit 5: Neighborhood and Market Description, Exhibit 6: Evidence of Ownership / Site Control, Exhibit 7: Project Operating Pro-forma, Exhibit 8: Management Plan and Agreement, Exhibit 9: Fair Housing Marketing Plan, Exhibit 10: Financial Information, Exhibit 11: Certifications, Exhibit 12: Development Team Structure, Exhibit 13: Development Team Experience and References, Exhibit 14: Site Plans and Outline Specifications, Exhibit 15: Evidence of Zoning, Exhibit 16: Environmental Status, Exhibit 17: Construction Cost Documentation, Exhibit 18: Development Sources and Uses, Exhibit 19: Evidence of Financing, Exhibit 20: Project Schedule.

Required Attachments

Appendix A: Applicable Inspection Protocols, Appendix B: Small Area Fair Market Rents and Utility Allowances, Appendix C: Housing Management Experience, Appendix D: Site and Neighborhood Standards, Appendix E: Housing Choice Voucher (Section 8) Owner Responsibilities, Appendix F: Non-Collusive Affidavit, Appendix G: Statement of Acceptance and Exceptions, Appendix H: Authorization for Release of Information, Appendix I: Process for PBV Requests New Construction, Rehab Properties, Appendix J: Process for PBV Requests at Existing Properties.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Housing Authority of Kansas city, Missouri?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 31, 2025. Proposals should be submitted to: procurement@hakc.org.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Housing Authority of Kansas city, Missouri?

Civic IQ tracks all active and historical solicitations from Housing Authority of Kansas city, Missouri. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 40 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority of Kansas city, Missouri for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Housing Authority of Kansas city, Missouri in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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