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BidCLOSED

Disinfection System Ultraviolet Lamp Replacements Lenses And Maintenance Parts

Town of Yorktown, Yorktown, NY·City
Feb 01, 2026
Posted Date
Mar 13, 2026
Submission Deadline
Diana L. Quast
1 year term
12 months duration
Yorktown Heights, New York
Submit at: Town Hall, 363 Underhill Avenue, Yorktown Heights, New York

Summary

The Town of Yorktown is soliciting bids for Ultraviolet Lamp Replacements, Lenses, and Maintenance Parts for the Yorktown Heights Water Pollution Control Plant. The bid includes various Trojan UV parts and components.

Evaluation Criteria

Lowest responsible bidder(s) for each Bid Item.

Required Deliverables

Ultraviolet Lamps, Quartz Sleeves, And various maintenance components compatible with a Trojan U3000 plus system.

Required Attachments

Bid Proposal Form, Option to Renew, Non-Collusive Bidding Certification

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Town of Yorktown?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 13, 2026. Proposals should be submitted to: Town Hall, 363 Underhill Avenue, Yorktown Heights, New York. For questions, contact Diana L. Quast.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Yorktown?

Civic IQ tracks all active and historical solicitations from Town of Yorktown. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Yorktown for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Town of Yorktown in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Diana L. Quast. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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