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RFPCLOSED

Construction Project Management Services for El Paso Academy East Campus Remodel and New Construction

El Paso Academy, El Paso, TX·School
Sep 07, 2025
Posted Date
Sep 22, 2025
Submission Deadline
Sarahi Gross
10 months duration
1150 Vista Del Oro, El Paso, Texas
Submit at: Email to sgross@elpacademy.org
20,000 sq ft

Summary

El Paso Academy is seeking proposals for Construction Project Management Services for the remodel and new construction of its east El Paso charter school. The project includes a 15,000 sq. ft. existing building remodel and a 5,000 sq. ft. contiguous wing addition. Services cover pre-construction planning through post-construction closeout. Anticipated 10-month completion.

Evaluation Criteria

Subjective determination of which PM team meets the best overall combination of services requested.

Required Deliverables

Regular construction observation activities and reports, Monthly progress reports, Updated schedules and risk management assessments, Meeting facilitation and minutes, Status reports and ad hoc reports, Submittal of final project completion report, Project logs, Change directive and change order recommendations, Approvals (by Client/Owner).

Required Attachments

Experience and Qualifications, Technical and Financial Competence, References, Insurance, Time Schedule, Cost Proposal.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from El Paso Academy?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 22, 2025. Proposals should be submitted to: Email to sgross@elpacademy.org. For questions, contact Sarahi Gross.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from El Paso Academy?

Civic IQ tracks all active and historical solicitations from El Paso Academy. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 10 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from El Paso Academy for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including El Paso Academy in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Sarahi Gross. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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