Civic IQ
RFQCLOSED

Facility Conditions Assessment & Deferred Maintenance Planning Services

Pasquotank County Schools, NC·School
Oct 31, 2025
Posted Date
Nov 21, 2025
Submission Deadline
Reported: Elizabeth City-Pasquotank Public Schools
Wilma Jordan
12 schools and 4 additional facilities within Elizabeth City-Pasquotank Public Schools.
Submit at: Email to wjordan@ecpps.k12.nc.us

Summary

Seeking qualifications for a Facility Conditions Assessment and Deferred Maintenance Planning project for 12 schools and 4 additional facilities. The project aims to document facility conditions and develop maintenance and capital improvement plans.

Required Deliverables

Copies of Draft Report, Copies of Final Report, Database of deficiencies, Software Media, User Manuals or Help Documentation, Proposed project Schedule, Schedule of Values for Partial Progress Payments

Required Attachments

Exhibit A: Building Inventory

Required Staffing Roles

Project Manager

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Pasquotank County Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 21, 2025. Proposals should be submitted to: Email to wjordan@ecpps.k12.nc.us. For questions, contact Wilma Jordan.

Where can I find more RFPs from Pasquotank County Schools?

Civic IQ tracks all active and historical solicitations from Pasquotank County Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Pasquotank County Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Pasquotank County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Wilma Jordan. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in NC →

Stop chasing RFPs.
Start shaping them.

Somewhere in the country, an agency is discussing a project you could win. See the signal before your competitors do.