Civic IQ
RFPCLOSED

Device Refresh RFP

Oak Park ESD 97, Oak Park, IL·School
Feb 12, 2025
Posted Date
Feb 28, 2025
Submission Deadline
Reported: Oak Park Elementary School District 97
Michael Arensdorff
(708) 524-3015
Oak Park, IL
Submit at: Oak Park, IL

Summary

Oak Park Elementary School District 97 is seeking proposals for a device refresh, including up to 2200 devices with specific RAM, storage, screen, and processor requirements. The RFP also details warranty options, technical specifications, delivery timelines, and submission requirements.

Evaluation Criteria

Price and value, Device specifications and performance, Warranty and detailed support services model and process, Delivery timeline, Vendor reputation and experience

Required Deliverables

Device specifications and technical documentation, Warranty information, Delivery timeline, Support and maintenance services, Additional value-added services or benefits, References, Detailed pricing information, Proposal for outright purchase and lease options, Zero Touch Deployment/White Glove Service Option

Required Attachments

Proposal Submission Form, Hold Harmless Agreement, Sexual Harassment Policy Certificate (Form A and Attachment), Certificate of Eligibility to Contract (Form B), W-9 Form, Label (Form D), One (1) Hard Copy of all Documents, and one (1) Digital Copy on CD or USB Drive

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Oak Park ESD 97?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 28, 2025. Proposals should be submitted to: Oak Park, IL. For questions, contact Michael Arensdorff at (708) 524-3015.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Oak Park ESD 97?

Civic IQ tracks all active and historical solicitations from Oak Park ESD 97. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Oak Park ESD 97 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Oak Park ESD 97 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Michael Arensdorff at (708) 524-3015. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in IL →

Stop chasing RFPs.
Start shaping them.

Somewhere in the country, an agency is discussing a project you could win. See the signal before your competitors do.