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RFQCLOSED

Renovation Of The Sterling Community Center

Loudoun County, Loudoun County, VA·County
Christopher Bresley
(703) 777-0394
Sterling, Virginia
Submit at: Division of Procurement, 1 Harrison Street, SE, 4th Floor, Leesburg, Virginia 20175

Summary

The County of Loudoun is seeking bids for the renovation of the Sterling Community Center. This project involves the major renovation of the Sterling Community Center building and the demolition and parking lot construction at an adjacent property. The renovation includes raising a split-level building to one contiguous level, expanding the gymnasium, and incorporating new spaces such as a public lobby, teen recreation area, fitness room, computer room, kitchen, classrooms, administrative space, and art room. The project also includes demolition of an existing building and construction of a new parking lot. The project will utilize geothermal ground source heating and cooling and is registered as a LEED project.

Evaluation Criteria

Lowest responsive and responsible bidder

Required Deliverables

Bid Bond, Certificate of Insurance, Addenda, Geotechnical Report Release Form, Proof of Authority to Transact Business in Virginia Form, W-9 Form

Required Attachments

Plans and specifications on CD, Geotechnical Report Release form, Bid Bond, Certificate of Insurance, W-9 Form, Proof of Authority to Transact Business in Virginia Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Loudoun County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. Proposals should be submitted to: Division of Procurement, 1 Harrison Street, SE, 4th Floor, Leesburg, Virginia 20175. For questions, contact Christopher Bresley at (703) 777-0394.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Loudoun County?

Civic IQ tracks all active and historical solicitations from Loudoun County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Loudoun County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Christopher Bresley at (703) 777-0394. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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