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RFQCLOSED

Site Specific Master Plan Mills River Park Expansion

Town of Mills River, Town of Mills River, NC·City
Jul 07, 2023
Posted Date
Aug 09, 2023
Submission Deadline
Nicole Sweat
Mills River, NC

Summary

The Town of Mills River is soliciting qualifications-based proposals and professional master planning services to produce a site-specific master plan for Mills River Park. The plan should meet Parks and Recreation Trust Fund (PARTF) grant requirements.

Evaluation Criteria

Qualifications/Professional Expertise, Management & Technical Expertise, Local Knowledge, Past Performance, Approach, Grant Application

Required Deliverables

Site specific master plan, Site assessment, Recreational and site needs, Stormwater and watershed considerations, Program description, Project costs, Site plans and illustrations, Public and stakeholder meeting facilitation, Traffic impact and flow analysis/parking considerations, Conceptual rendering of design elements, Considerations of Town's 2040 Making Mills River Plan, Parks and Recreation Master Plan, Capital Improvement Plan, Utilities access, And applicable Town ordinances, Identification of potential grant funding opportunities, Time/effort and recommended elemental phasing for design elements, Meeting PARTF grant requirements.

Required Attachments

Statement of Qualifications (SOQ)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Town of Mills River?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 9, 2023. For questions, contact Nicole Sweat.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Mills River?

Civic IQ tracks all active and historical solicitations from Town of Mills River. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Mills River for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Town of Mills River in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Nicole Sweat. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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