Civic IQ
RFSOQCLOSED

Request for Qualifications

Town of Waynesville, Town of Waynesville, NC·City
Dec 18, 2025
Posted Date
Jan 30, 2026
Submission Deadline
Reported: Town of Waynesville, NC
Olga Grooman
Submit at: 9 S. Main St, Suite 110, Waynesville, NC 28732

Summary

The Town of Waynesville is seeking proposals from qualified firms for professional engineering services related to comprehensive stormwater mapping and data collection. The project involves updating the stormwater asset inventory, performing field locating and GPS mapping, and integrating data into the Town's existing GIS system.

Evaluation Criteria

Information about the firm, Project experience of comparable size and complexity, Project team expertise in GIS mapping, data collection, and analysis, Experience providing professional services related to NPDES permit compliance stormwater management, Experience and understanding of contracting and reporting requirements, Organizational structure of the proposed team, Ability to provide scope of services in a timely manner, Verifiable references.

Required Deliverables

Kickoff meeting and project management plan, Monthly meetings with staff, Updated GIS geodatabase and shapefile exports, Raw GPS and field mapping data, Data dictionary and schema documentation, QA/QC summary report, Digital map products, Capability for condition assessment with photos, Web-based interactive map or dashboard, Final close-out meeting and presentation.

Required Attachments

Minority Business Participation Form, Listing of Good Faith Efforts, Affidavit "A"

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from Town of Waynesville?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. Proposals should be submitted to: 9 S. Main St, Suite 110, Waynesville, NC 28732. For questions, contact Olga Grooman.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Waynesville?

Civic IQ tracks all active and historical solicitations from Town of Waynesville. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Waynesville for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including Town of Waynesville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Olga Grooman. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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