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RFQCLOSED

Space Needs Assessment And Facilities Master Plan

Tyler Housing Agency, Tyler, TX·Local Housing Authority
Mar 06, 2024
Posted Date
Apr 23, 2024
Submission Deadline
Reported: City of Tyler
Davis Dickson
(903) 531-1126
Tyler, Texas

Summary

The City of Tyler is seeking Statements of Qualifications (SOQ) from qualified consultants to provide a space needs assessment and facilities master plan. The plan will address the city's existing and future facility needs, including site evaluations, facility deficiency reports, and projections for municipal facility needs over a twenty-year timeframe.

Evaluation Criteria

Quality of response and information requested, consultant's history/background/staffing/capabilities, approach to services/methodology/timelines/project management, personnel/subconsultants' background/qualifications/creativity/experience, experience in similar plans/communities/references/samples.

Required Deliverables

Needs assessment study, Site evaluations, Facility deficiency evaluation report, Development options, Final report with recommendations, Policy direction, Capital improvements, Financial plans, Draft plan components, Final plan.

Required Attachments

Cover Letter, Work Plan, Project Schedule, Project Team, Relevant Experience, Quality Control, Certification Form, Conflict of Interest Form (CIQ)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Tyler Housing Agency?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 23, 2024. For questions, contact Davis Dickson at (903) 531-1126.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Tyler Housing Agency?

Civic IQ tracks all active and historical solicitations from Tyler Housing Agency. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Tyler Housing Agency for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Tyler Housing Agency in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Davis Dickson at (903) 531-1126. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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