Civic IQ
RFPCLOSED

Utility Allowance Study

Western Piedmont Council of Governments, Hickory, NC·Local Housing Authority
Mar 30, 2017
Posted Date
Apr 28, 2017
Submission Deadline
Stephanie Hanvey
60 months duration
Alexander, Burke, Caldwell and Catawba Counties
Submit at: WPCOG - RHA | Attn: Stephanie Hanvey | PO Box 9026 | Hickory, NC 28603 OR WPCOG - RHA | Attn: Stephanie Hanvey | 1880 2nd Avenue NW | Hickory, NC 28601

Summary

This Request for Proposals (RFP) seeks proposals for a Utility Allowance Study for the WPCOG Regional Housing Authority. The study will cover Alexander, Burke, Caldwell, and Catawba Counties. Deliverables include a detailed report and a utility allowance schedule.

Evaluation Criteria

Cost (40 points), Experience and knowledge of federal regulations (30 points), Proposal Completeness (20 points), References (10 points)

Required Deliverables

Detailed report including methodology, Tools, And data used to develop new schedules; Utility allowance schedule on HUD form 52667 for six housing types.

Required Attachments

Cover Letter, Contractor Identification (firm name, principal place of business, primary contact, tax ID), Methodology (tools and data sources), Quote (1-year study and 4 subsequent years of updates), Minimum three client references.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Western Piedmont Council of Governments?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 28, 2017. Proposals should be submitted to: WPCOG - RHA | Attn: Stephanie Hanvey | PO Box 9026 | Hickory, NC 28603 OR WPCOG - RHA | Attn: Stephanie Hanvey | 1880 2nd Avenue NW | Hickory, NC 28601. For questions, contact Stephanie Hanvey.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Western Piedmont Council of Governments?

Civic IQ tracks all active and historical solicitations from Western Piedmont Council of Governments. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 60 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Western Piedmont Council of Governments for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Western Piedmont Council of Governments in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Stephanie Hanvey. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in NC →

Stop chasing RFPs.
Start shaping them.

Somewhere in the country, an agency is discussing a project you could win. See the signal before your competitors do.