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RFPCLOSED

REQUEST FOR PROPOSAL for ENERGY CONSERVATION PROJECT WITH GUARANTEED SAVINGS PER KSA 75-37,125

Coffeyville Unified School District 445, KS·School
Jun 28, 2023
Posted Date
Jul 07, 2023
Submission Deadline
Reported: Coffeyville Public Schools
Michael Speer
30 year term
Coffeyville, KS
Submit at: 615 S Ellis St, Coffeyville, KS 67337 (for hard copy delivery)

Summary

Coffeyville Public Schools is seeking proposals for an energy conservation project with guaranteed savings. The objective is to develop and implement an energy-saving project that will pay for itself over time through generated savings, based on a performance-based energy savings contract conforming to IPMVP standards.

Evaluation Criteria

Business Structure and Financial Strength (20%), Project Experience and Team Qualifications (20%), Project Development and Implementation Approach (20%), Demonstrated Commissioning and M&V Experience (20%), Financial Summary (20%)

Required Deliverables

Energy study, audit, improvement, or equipment; proposals including services for purchase/lease, financing, and ownership of new equipment; design and specification of equipment and systems; financing programs; procurement and installation of new energy-saving equipment; project and construction management; system commissioning and training; measurement and verification of energy savings.

Required Attachments

Appendices (Optional)

Required Staffing Roles

Kansas-licensed Professional Engineer

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Coffeyville Unified School District 445?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 7, 2023. Proposals should be submitted to: 615 S Ellis St, Coffeyville, KS 67337 (for hard copy delivery). For questions, contact Michael Speer.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Coffeyville Unified School District 445?

Civic IQ tracks all active and historical solicitations from Coffeyville Unified School District 445. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 30 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Coffeyville Unified School District 445 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Coffeyville Unified School District 445 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Michael Speer. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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