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RFPCLOSED

REQUEST FOR PROPOSALS FEE ACCOUNTING SERVICES

Housing Authority of the city of Texas city, Texas city, TX·Local Housing Authority
Oct 12, 2022
Submission Deadline
Reported: The Housing Authority of the City of Texas City
Benjamin A. Davis
(409) 945-4011
1 year term
12 months duration
Texas City, Texas
Submit at: 817 Second Avenue North, Texas City, Texas, 77590

Summary

The Housing Authority of the City of Texas City is seeking proposals for Fee Accounting Services for a one-year term, effective from January 1, 2023, to December 31, 2023. Proposals are due by October 12, 2022, at 10:00 a.m.

Evaluation Criteria

Experience with HUD Low Rent Public Housing and Section 8 Voucher Programs (25 pts), Knowledge of HUD financial management handbooks (20 pts), Capability to provide services timely (10 pts), Cost of services (10 pts), Supplemental Services (10 pts), Sample reports (10 pts), Willingness to assist (5 pts), References (5 pts), Certification of non-debarment (5 pts).

Required Deliverables

Financial reports and records including HUD forms, bank statements, trial balances, insurance register, contract register, transaction ledger, modernization/CFP ledger, income & expense statements, year-end reserve projections, code check vouchers, CFP reports, and potentially supplemental services.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Housing Authority of the city of Texas city?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 12, 2022. Proposals should be submitted to: 817 Second Avenue North, Texas City, Texas, 77590. For questions, contact Benjamin A. Davis at (409) 945-4011.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Housing Authority of the city of Texas city?

Civic IQ tracks all active and historical solicitations from Housing Authority of the city of Texas city. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority of the city of Texas city for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Housing Authority of the city of Texas city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Benjamin A. Davis at (409) 945-4011. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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