Civic IQ
RFPCLOSED

Cloud-Based Camera and Door Security System for Northland Pines School District

Northland Pines School District, WI·School
Jan 02, 2026
Posted Date
Feb 06, 2026
Submission Deadline
Harlan Leusink
715-479-5853
10 year term
All District facilities

Summary

Seeking proposals for a fully integrated, cloud-based school safety and security system including high-definition cameras, door access control, and intercoms. Requires a 10-year hardware warranty and unlimited software/firmware updates.

Evaluation Criteria

System Quality, Integration, and Functionality (40%), Total Cost of Ownership (30%), Vendor Experience and References (15%), Warranty and Support (15%)

Required Attachments

Executive Summary, Company Qualifications and Experience, Technical Proposal, Pricing and Financial Proposal, Alternative Proposals

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Northland Pines School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. For questions, contact Harlan Leusink at 715-479-5853.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Northland Pines School District?

Civic IQ tracks all active and historical solicitations from Northland Pines School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 10 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Northland Pines School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Northland Pines School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Harlan Leusink at 715-479-5853. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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