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RFPCLOSED

SECTION 00 11 00 INSTRUCTIONS TO OFFERORS

City of Olmos Park, City of Olmos Park, TX·City
Dec 18, 2019
Submission Deadline
Celia M. DeLeon
Submit at: THE CITY OF OLMOS PARK, Attn: Celia M. DeLeon, City Manager, 200 Primera Drive, San Antonio, TX 78212

Summary

This document provides instructions to offerors for the Olmos Park Municipal Exterior Repair and Maintenance project. It outlines proposal requirements, contract documents, contractor responsibilities, bid security, form of contract, subcontractors, time of completion, rights reserved, substitutions, bonds and certificates of insurance, proposal submittal schedule, and proposal selection process and criteria.

Evaluation Criteria

Firm and Individual Qualifications, Capacity to Perform Work, Budget and Fees, References

Required Attachments

List of proposed subcontractors, Proposal Form, Specimen Bonds, Certificates of Insurance

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Olmos Park?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2019. Proposals should be submitted to: THE CITY OF OLMOS PARK, Attn: Celia M. DeLeon, City Manager, 200 Primera Drive, San Antonio, TX 78212. For questions, contact Celia M. DeLeon.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Olmos Park?

Civic IQ tracks all active and historical solicitations from City of Olmos Park. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Olmos Park for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Olmos Park in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Celia M. DeLeon. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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