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Invitation to Bid (ITB) for Venue for TMSL Barrister's Ball

Texas Southern University, Houston, TX·Higher Ed
Jan 21, 2026
Posted Date
Feb 04, 2026
Submission Deadline
Thomas Britt
(713) 313-4350
3 year term
Houston, Texas
Submit at: TSU Post Office, 3100 Cleburne St, Houston, TX 77004 or TSU Purchasing Office

Summary

Texas Southern University is seeking bids for venue and food services for the Thurgood Marshall School of Law (TMSL) Barrister's Ball, scheduled for April 11, 2026. The event is expected to host 400-450 guests in Houston, Texas. Key considerations include venue, catering, bar services, and valet parking.

Evaluation Criteria

Best Value Standard for Purchase of Goods or Services, including proposed costs, stability and success of contractor's business, quality and reliability of goods and services, delivery terms, proposed transition plan, indicators of probable contractor performance, financial resources, ability to perform, experience, demonstrated capability and responsibility, and ability to provide maintenance agreements and support.

Required Attachments

HUB Subcontracting Plan (HSP) if bid is > $100,000, Signed copy of each addendum

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from Texas Southern University?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 4, 2026. Proposals should be submitted to: TSU Post Office, 3100 Cleburne St, Houston, TX 77004 or TSU Purchasing Office. For questions, contact Thomas Britt at (713) 313-4350.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Texas Southern University?

Civic IQ tracks all active and historical solicitations from Texas Southern University. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Texas Southern University for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including Texas Southern University in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Thomas Britt at (713) 313-4350. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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