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RFPCLOSED

REQUEST FOR COMPETITIVE SEALED PROPOSALS

Santa Gertrudis Isd, Kingsville, TX·School
Feb 14, 2023
Posted Date
Mar 27, 2023
Submission Deadline
Reported: SANTA GERTRUDIS INDEPENDENT SCHOOL DISTRICT
Dr. Veronica Alfaro
361-384-5087
Kingsville, TX
Submit at: Santa Gertrudis Independent School District, PO Box 592, Kingsville, TX 78364

Summary

The Santa Gertrudis Independent School District is soliciting proposals from qualified vendors for the Santa Gertrudis Independent School District HVAC/Chiller Upgrades Project utilizing the Request for Competitive Sealed Proposal (RFP) method.

Evaluation Criteria

Price Proposal (40%), Experience, background, and reputation of the Proposer (20%), Quality of the Proposer's goods or services (15%), Extent to which the goods or services meet the District's needs (10%), Proposer's past relationship with the District (5%), Total long-term cost to the District (10%).

Required Deliverables

Proposal Form (Exhibit A), Responses to Information to be Provided by Offerors, Conflict of Interest Questionnaire (Exhibit C), Felony Conviction Notification (Exhibit D), Non-Collusion Affidavit (Exhibit E), Disclosure of Interested Parties (Exhibit F), Acknowledgement of Addenda (Exhibit G), Signature Page and Declaration of Compliance (Exhibit H).

Required Attachments

Exhibit A, B, B-1, C, D, E, F, G, H

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Santa Gertrudis Isd?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2023. Proposals should be submitted to: Santa Gertrudis Independent School District, PO Box 592, Kingsville, TX 78364. For questions, contact Dr. Veronica Alfaro at 361-384-5087.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Santa Gertrudis Isd?

Civic IQ tracks all active and historical solicitations from Santa Gertrudis Isd. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Santa Gertrudis Isd for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Santa Gertrudis Isd in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dr. Veronica Alfaro at 361-384-5087. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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