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Request For Proposal Network Equipment E-rate Category 2 Services and Products 2025 E-rate Fiscal Year Network Equipment

Grand School District, UT·School
Feb 12, 2025
Posted Date
Mar 12, 2025
Submission Deadline
Reported: GRAND COUNTY SCHOOL DISTRICT
Kendra Cupps
Submit at: Grand County School District, Attention: Technology Services, 264 S. 400 E., Moab, UT 84532

Summary

Grand County School District is seeking proposals for Firewall and licenses as part of their network upgrade project. The project includes equipment and configuration, and bidders must have a valid E-rate Service Provider Identification Number (SPIN).

Evaluation Criteria

Vendor must meet or exceed all requirements. Each response will be reviewed to determine if it is complete prior to actual evaluation. GCSD reserves the right to eliminate from further consideration any response, which is deemed to be substantially or materially unresponsive to the RFP.

Required Deliverables

Bill of materials, applicable sales tax, shipping, installation services, implementation, equipment and configuration, documentation listing all equipment, part numbers, quantities, serial numbers, IP addressing, equipment naming, credentials, and warranty details, E-rate eligibility of each part, certification training.

Required Attachments

Original and two copies of proposal (3 total), one digital copy (CD or flash drive) of proposal, signed copy of E-RATE SUPPLEMENTAL TERMS AND CONDITIONS, valid SPIN, valid FCC Registration Number (FRN), evidence of FCC Green Light Status, bill of materials using a completed USAC “Item 21 Template”, subsequent schedules of values and invoices for each site, summary sheet.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Grand School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2025. Proposals should be submitted to: Grand County School District, Attention: Technology Services, 264 S. 400 E., Moab, UT 84532. For questions, contact Kendra Cupps.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Grand School District?

Civic IQ tracks all active and historical solicitations from Grand School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Grand School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Grand School District in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kendra Cupps. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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