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Request For Proposal And Contract For Vended School Meal Services

Prelude Preparatory Charter School, San Antonio, TX·School
Jun 30, 2023
Posted Date
Jul 21, 2023
Submission Deadline
Reported: Prelude Prep
Laura.rangel
San Antonio, TX
Submit at: 1707 Centennial Blvd., San Antonio, TX 78211

Summary

Prelude Prep is seeking proposals from caterers and vendors to provide meal services, including NSLP, SBP, ASP, and SSO programs. The contract will be for the period beginning August 14, 2023, and ending June 30, 2024, with options for renewal.

Evaluation Criteria

Per Meal Charge, Company Experience, Menus / Product Spec, Taste Test Results, References

Required Attachments

Exhibit A - Location of school(s), Exhibit B - Approved 21-day cycle menu, Exhibit C - Menu Planning Approach Guidelines, Exhibit D - Contract Year School Calendar, Drug-Free Workplace Program Proposer Certification, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, Certification Regarding Lobbying, Disclosure of Lobbying Activities, Proposal Summary

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Prelude Preparatory Charter School?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 21, 2023. Proposals should be submitted to: 1707 Centennial Blvd., San Antonio, TX 78211. For questions, contact Laura.rangel.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Prelude Preparatory Charter School?

Civic IQ tracks all active and historical solicitations from Prelude Preparatory Charter School. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Prelude Preparatory Charter School for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Prelude Preparatory Charter School in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Laura.rangel. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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