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Chapel Hill-Carrboro Schools RFP Food Service Management Company 2026

Chapel Hill-Carrboro Schools, NC·School
Mar 11, 2026
Submission Deadline
Reported: Chapel Hill-Carrboro City Schools
Andre' Stewart
919-967-8211 ext 28231
1 year term
12 months duration
Chapel Hill, North Carolina
Submit at: Chapel Hill-Carrboro City Schools, 750 S. Merritt Mill Rd., Chapel Hill, NC 27516

Summary

This document is a Request for Proposal (RFP) and subsequent Contract for a Food Service Management Company (FSMC) to operate the nonprofit School Nutrition Program(s) for Chapel Hill-Carrboro City Schools Board of Education. The RFP outlines the terms and conditions for procurement and the subsequent contract, including requirements for proposals, evaluation criteria, and contract award procedures.

Evaluation Criteria

Cost and Financial Proposal, Plan to ensure highest food quality, Plan to continuously increase student participation, Plan for Program Expansion and Community Engagement, Plan for annual growth of student meal participation, Plan for engaging teachers, staff and others, Plan for engaging students, Personnel Management and Professional Development Plan, Innovation, Year-round Promotion and Marketing, Plan for exceeding Food Safety operations and inspection scores, Other priorities established by the BOE or SFA.

Required Deliverables

Letter of Intent, Calculation of Management Fee, Maximum Allowable Cost of Contract, Potential Contractor Certification and Surety Bond, Twenty-one (21) Day Cycle Menu, Written Plan to address Specific Goals, Detailed Plan for Crediting/Reporting USDA Foods, Detailed Marketing Plan, Detailed Professional Development and Training Plan, FSMC Guaranty, FSMC Proposed Employees and Qualifications, Reference Checklist for FSMC's personnel, Management Company Experience, Annual Report, Certification Regarding Debarment, Drug-Free Workplace Policy, Non-Collusion Affidavit, Certificate of Independent Price Determination, Disclosure Form to Report Lobbying, Sex Offender Registry Check, Unallowable SFA/FSMC Contract Provisions.

Required Attachments

Attachments A-U

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Chapel Hill-Carrboro Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2026. Proposals should be submitted to: Chapel Hill-Carrboro City Schools, 750 S. Merritt Mill Rd., Chapel Hill, NC 27516. For questions, contact Andre' Stewart at 919-967-8211 ext 28231.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Chapel Hill-Carrboro Schools?

Civic IQ tracks all active and historical solicitations from Chapel Hill-Carrboro Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Chapel Hill-Carrboro Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Chapel Hill-Carrboro Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Andre' Stewart at 919-967-8211 ext 28231. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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