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RFPCLOSED

Cleaning Contract

Barrington Public Library District, Barrington, IL·Library District
Mar 26, 2026
Posted Date
Apr 03, 2026
Submission Deadline
Reported: Barrington Area Library
Jason Pinshower
(847) 382-1300
Submit at: Barrington, IL 60013

Summary

Barrington Area Library is accepting proposals for Cleaning the library building located at 505 N. Northwest Highway. Requirements are outlined in this RFP and the attached Cleaning Services Requirements and Price Work Sheet.

Required Deliverables

Completed, Signed Proposal Form, Completed, Signed Price Work Sheet, 5 References for cleaning buildings of comparable size and with comparable daily visitors, Certificate of Insurance, Proposal valid 90 days after submission, One Electronic or Physical Copy of your full submitted Proposal, Separate proposals for carpet cleaning, The red cork floor in Youth Services, And all tile cleaning and include processes used for each.

Required Attachments

Cleaning Services Requirements and Price Work Sheet, Proposal Form, Price Work Sheet, Cleaning Services References

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Barrington Public Library District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 3, 2026. Proposals should be submitted to: Barrington, IL 60013. For questions, contact Jason Pinshower at (847) 382-1300.

Where can I find more RFPs from Barrington Public Library District?

Civic IQ tracks all active and historical solicitations from Barrington Public Library District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

Is this solicitation still open for submissions?

Based on the posted deadline of April 3, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Barrington Public Library District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Barrington Public Library District in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jason Pinshower at (847) 382-1300. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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