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IFBCLOSED

2024 Road Materials Bid Proposal for Limestone Screenings, Crushed Limestone, and Asphalt Concrete

City of Kirtland, City of Kirtland, OH·City
Reported: CITY OF KIRTLAND
City of Kirtland Public Works Garage, 10282 Chillicothe Road, Kirtland, Ohio 44094

Summary

Invitation for bids for various road materials including limestone screenings, crushed limestone, and asphalt concrete for the City of Kirtland's 2024 road material needs. Quantities are estimated and not guaranteed.

Evaluation Criteria

Determination of the lowest and best bid to the City of Kirtland, Ohio shall be based upon the delivered cost per ton for each item.

Required Attachments

Job mix formula (JMF) from an approved certified testing lab for each type of asphalt mix.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from City of Kirtland?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Kirtland?

Civic IQ tracks all active and historical solicitations from City of Kirtland. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Kirtland for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including City of Kirtland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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