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RFPCLOSED

Request For Proposal For Food Service Management Company

Delta County School District 50J, CO·School
May 09, 2025
Posted Date
Jun 02, 2025
Submission Deadline
William Hawk
1 year term
48 months duration
Delta County, Colorado
Submit at: 145 West 4th Street, Delta CO, 81415

Summary

Delta County School District 50J is seeking proposals from qualified Food Service Management Companies (FSMC) to provide food service management services for its Child Nutrition Programs. The RFP outlines the terms and conditions for the procurement, proposal submission, and contract.

Evaluation Criteria

Cost, Service Capability Plan, Experience, Financial Condition/Stability, Accounting and Reporting Systems, Personnel Management, Innovation and Use of Local Products, Promotion of the School Food Service Program and Involvement of Students, Staff, and Patrons

Required Deliverables

Proposal, Certifications, Qualification data, Financial statements, Recipes, HACCP plans, Production records, Meal counting and claiming tracking, USDA Foods records, Insurance certificates

Required Attachments

Exhibit A: Site Information, Exhibit B: Menu Cycles, Exhibit C: Food Service Budget - Fixed-Meal Rate, Exhibit D: List of SFA Charts and Attachments, Exhibit E: Food Specifications, Exhibit F: Plan for Unanticipated School Closures, Exhibit G: Contract Provisions for SFA Contracts Under CNP Awards, Exhibit H: Schedule of Terms for FSMC Guaranty, Exhibit I: Debarment and Suspension Form, Exhibit J: Certification Regarding Lobbying, Exhibit K: Anti-Collusion Affidavit, Exhibit L: List of Non-Delegable Duties, Exhibit M: Civil Rights

Required Staffing Roles

Food Service Director, Kitchen Managers, Senior Cook, Cook

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Delta County School District 50J?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 2, 2025. Proposals should be submitted to: 145 West 4th Street, Delta CO, 81415. For questions, contact William Hawk.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Delta County School District 50J?

Civic IQ tracks all active and historical solicitations from Delta County School District 50J. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Delta County School District 50J for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Delta County School District 50J in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is William Hawk. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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