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RFQCLOSED

Downtown Mixed-Use Redevelopment Project

City of Westbrook, City of Westbrook, ME·City
Daniel Stevenson
Submit at: City Hall, 2 York Street, Westbrook, Maine 04092

Summary

The City of Westbrook is seeking proposals from qualified developers or development teams to redevelop one or more of three City-owned surface parking lots in downtown Westbrook. The project aims to create a conceptual plan for mixed-use redevelopment that exemplifies the highest and best use for the site(s), providing community benefits. The process involves two phases: Phase I for conceptual plans and qualifications, and Phase II for full financial proposals from selected Preferred Partners. The scope includes updating a 2006 parking study, proposing buildable windows, and developing financial and partnership proposals.

Evaluation Criteria

Conceptual Plan (Visual graphic presentation, Narrative on merits of concept, Statement of municipal benefit), Qualifications + References (Strength of Project Manager, Diversity of Proposed Team, Proven expertise of development team, Quality of references + experience), Preliminary Financial Analysis (Phase I); Project Narrative (Program of uses, Proposed timeline for completion, Creative strategy to address existing conditions, Recommendations for addressing unknowns), Updated Parking Plan (Existing + proposed parking layout, flow, etc., Recommendations for future parking needs), Partnership + Financial Information (Innovative partnership proposed, Financial + management interests of the project, Ability to secure financing, Past performance), Municipal + Public Benefits (Quantification of new job creation, Mitigation from potential impacts, Infrastructure improvements) (Phase II).

Required Deliverables

Conceptual plan(s), Qualifications, Narrative on highest and best use, Statement of municipal benefit, Staff summary, List of officers, References, List of similar projects, Disclosure of legal/administrative actions, Project narrative, Updated parking plan, Partnership + financial information, Municipal + public benefits, Financial information, Statement of municipal and/or public benefits, Other attachments and/or deliverables.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from City of Westbrook?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. Proposals should be submitted to: City Hall, 2 York Street, Westbrook, Maine 04092. For questions, contact Daniel Stevenson.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Westbrook?

Civic IQ tracks all active and historical solicitations from City of Westbrook. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Westbrook for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including City of Westbrook in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Daniel Stevenson. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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