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Request for Proposal: Playground Equipment Design, Supply & Installation

Elbert County, Elbert County, GA·County
Jul 14, 2025
Posted Date
Sep 04, 2025
Submission Deadline
Reported: Elbert County Parks and Recreation
Ryan Wright
706-283-2000
McWilliams Park, Elberton, GA
Submit at: Elbert County Commissioners Office/County Office, 45 Forest Avenue, Elberton, GA 30635
NaN sq ft

Summary

Elbert County Parks & Recreation is seeking proposals from qualified contractors for the design, furnishing, and installation of inclusive, safe, and engaging playground equipment at McWilliams Park. The project has a budget not to exceed $50,000 and includes a main play structure, toddler swings, and grass tile safety surface.

Required Deliverables

Custom design of playground layout and equipment, Supply of all playground materials and structures, Site preparation, installation, and final surfacing, Compliance with ADA, ASTM, and CPSC standards, Safety, durability, and low maintenance solutions, Optional shade structures and seating areas, Proposed playground design concept and renderings, warranty, Budget breakdown with timeline and payment schedule, Proof of insurance and licensing, At least three references from similar projects

Required Attachments

Company profile and qualifications, W-9 form, Proposed playground design concept and renderings, warranty, Budget breakdown with timeline and payment schedule, Proof of insurance and licensing, At least three references from similar projects

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Elbert County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2025. Proposals should be submitted to: Elbert County Commissioners Office/County Office, 45 Forest Avenue, Elberton, GA 30635. For questions, contact Ryan Wright at 706-283-2000.

Where can I find more RFPs from Elbert County?

Civic IQ tracks all active and historical solicitations from Elbert County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Elbert County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Elbert County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Ryan Wright at 706-283-2000. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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