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RFQCLOSED

Municipal Facility Efficiency Improvements

Town of Bar Harbor, Town of Bar Harbor, ME·City
Jul 24, 2025
Posted Date
Sep 30, 2025
Submission Deadline
2 year term
12 months duration
Bar Harbor, ME
Submit at: HR@barharbormaine.gov or 93 Cottage Street, Bar Harbor, ME 04609

Summary

The Town of Bar Harbor is seeking Statements of Qualifications (SOQs) from qualified individuals, consultants, or firms to provide comprehensive project development and management services for municipal facility improvement projects under a multi-year contract. The selected consultant or firm will be responsible for delivering full-cycle project support, including technical specification development, bid process management, construction oversight, and project administration for assigned projects.

Evaluation Criteria

Relevant Experience and Expertise, Demonstrated Project Success, Staff Qualifications, Understanding of Project Needs, References and Professional Reputation

Required Deliverables

Cover Letter, Statement of Qualifications, Project Examples, Resumes of key personnel, References

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Town of Bar Harbor?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2025. Proposals should be submitted to: HR@barharbormaine.gov or 93 Cottage Street, Bar Harbor, ME 04609.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Bar Harbor?

Civic IQ tracks all active and historical solicitations from Town of Bar Harbor. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Bar Harbor for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Town of Bar Harbor in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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