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INVITATION TO NEGOTIATE (ITN) NUMBER 2025-08OCSA FOR PUBLIC RELATIONS AND PROJECT MANAGEMENT SERVICES FOR RESTORE LAGOON INFLOW FINAL PHASE

University Of Central Florida, Orlando, FL·Higher Ed
Dec 16, 2025
Posted Date
Jan 20, 2026
Submission Deadline
Reported: University of Central Florida
Brandon Orofino
3 year term
36 months duration
Florida
Submit at: Bonfire Web Portal

Summary

University of Central Florida is seeking proposals for Public Relations and Project Management services for the Restore Lagoon Inflow Research project. This three-year initiative involves complex scientific domains and requires a partner with exceptional communication and coordination capabilities.

Evaluation Criteria

EXPERIENCE AND QUALIFICATIONS OF PROPOSER, PROJECT STAFF QUALIFICATIONS/EXPERIENCE, OVERALL RESPONSIVENESS OF PROPOSAL TO SATISFY SCOPE/PROJECT APPROACH, OVERALL PRICING, CONFORMANCE TO ITN'S PREFERRED CONDITIONS AND REQUIREMENTS

Required Deliverables

Public Relations Deliverables (translation of technical information, communication plan development, news releases, media advisories, stakeholder updates, short-form communications, public-facing materials, social media content, support for leadership), Project Management Deliverables (communication-focused project schedule, meeting coordination, content production calendar, implementation of reporting structures, risk management, contingency planning, cross-team coordination).

Required Attachments

Resumes, Organizational chart, References, Minimum qualifications documentation, Letters of commitment, Required UCF procurement forms

Required Staffing Roles

Senior-Level Staff, Primary Account Lead

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from University Of Central Florida?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 20, 2026. Proposals should be submitted to: Bonfire Web Portal. For questions, contact Brandon Orofino.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from University Of Central Florida?

Civic IQ tracks all active and historical solicitations from University Of Central Florida. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from University Of Central Florida for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including University Of Central Florida in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Brandon Orofino. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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