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RFPCLOSED

Request for Proposal for Facilities Assessment Study and Capital Maintenance Plan Development

Avonworth SD, Pittsburgh, PA·School
Sep 08, 2025
Posted Date
Sep 29, 2025
Submission Deadline
Reported: Avonworth School District
Jennifer Sheridan
412-369-9738
Avonworth School District facilities including schools, athletic fields, and administrative offices.
Submit at: Ms. Jennifer Sheridan, Director of Finance, Avonworth School District, 258 Josephs Lane, Pittsburgh, PA 15237

Summary

Avonworth School District is soliciting proposals from Architectural and/or Engineering Firms to create a Capital Maintenance Plan (CMP) through a facilities assessment study. The study will provide an appraisal of each facility's ability to meet current and planned educational and extracurricular program needs.

Evaluation Criteria

Knowledge, experience, technical skills, and cost efficiency; understanding of the work and approach; background and performance of individuals and firm; references; fee structure.

Required Deliverables

Capital Maintenance Plan (CMP), facility condition assessment report, building-specific schedules for replacement and repairs, cost estimates, all-inclusive listing of improvements/repairs, digital photographs, reconstruction and repair recommendations compiled into a database.

Required Attachments

Tab 1 - Brief Overview of Firm, Tab 2 - Organization, Staffing, and Staff Qualifications, Tab 3 - Services/Project Experience, Tab 4 - Public Project Expertise, Tab 5 - References, Tab 6 - Fee Proposal.

Required Staffing Roles

Personnel providing expertise in HVAC, electrical, plumbing, roofing technology, site infrastructure, civil, structural, architectural, codes, and facility engineering and management.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Avonworth SD?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2025. Proposals should be submitted to: Ms. Jennifer Sheridan, Director of Finance, Avonworth School District, 258 Josephs Lane, Pittsburgh, PA 15237. For questions, contact Jennifer Sheridan at 412-369-9738.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Avonworth SD?

Civic IQ tracks all active and historical solicitations from Avonworth SD. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Avonworth SD for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Avonworth SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jennifer Sheridan at 412-369-9738. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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