Civic IQ
RFQCLOSED

Architectural Services

Chatham County Schools, NC·School
Apr 11, 2025
Posted Date
Apr 25, 2025
Submission Deadline
Bo Lilly
Chatham County, North Carolina
Submit at: 401 South Sixth Ave, Siler City, NC 27314

Summary

Chatham County Schools is requesting statements of qualifications for design, engineering, and construction administration services for three new LEED Silver Pre-Engineered Metal Building (PEMB) Gyms. The project includes demolition of existing gyms and repurposing of those areas. The total project budget is approximately $20M.

Evaluation Criteria

Demonstrated understanding of the project, Demonstrated experience with public schools, Demonstrated experience with LEED, Familiarity with Chatham County, Proximity to the project site, Ability of the firm to meet the project schedule and remain within the budget, Successful negotiation of fee for this work, Such other appropriate information as the County deems advisable

Required Deliverables

Statements of qualifications, Letter of transmittal, Statement substantiating firm's understanding of project objectives and task assignments, Company background and history, Resumes of principals, List of similar design work performed, Identification of proposed project architect and principal-in-charge/project manager, Resumes of project architect and project manager, List of firm and individuals performing design work, Client references, Financial statement, Response to proposed schedule, Description of technology levels, Schedule of professional fee rates, Description of previous litigation or arbitration, Description of firm's approach to construction administration, Response to proposed budget amount, Statement on conflict of interest, Other supporting material, Architect's license number

Required Attachments

Attachment A (alternative schedule), Attachment B (schedule of professional fee rates)

Required Staffing Roles

Architectural/Interior Design, Civil, Landscaping, Structural, Mechanical/Electrical/Plumbing, Lighting and Acoustical, Energy Management, LEED Certification

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Chatham County Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 25, 2025. Proposals should be submitted to: 401 South Sixth Ave, Siler City, NC 27314. For questions, contact Bo Lilly.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Chatham County Schools?

Civic IQ tracks all active and historical solicitations from Chatham County Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Chatham County Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Chatham County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Bo Lilly. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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