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Request for Proposal for a Computer-Aided Dispatch (CAD) System for Campus Police

Kansas City Kansas Community College, Kansas City, KS·Higher Ed
Oct 30, 2025
Posted Date
Nov 17, 2025
Submission Deadline
Linda Burgess
Kansas City Kansas Community College campus
Submit at: 7250 State Avenue, Kansas City Kansas 66112

Summary

Kansas City Kansas Community College is seeking proposals for a comprehensive Computer-Aided Dispatch (CAD) system integrated with an electronic ticket writing solution for the KCKCC Police Department. The system will enhance campus safety and security, improve emergency response capabilities, and streamline incident documentation. Proposals are due by November 17, 2025.

Evaluation Criteria

Approach to the Scope of Services, Personnel, Capacity to Perform the Work, Experience, Familiarity, Fee Proposal

Required Attachments

Respondent Acknowledgement Sheet, Company Overview and History, Experience/References, Key Personnel, Project Approach, Fee Proposal

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Full Solicitation & Alerts Available

Access the full solicitation, attachments, and evaluation criteria — plus get alerted to similar RFPs before they're published.

Frequently Asked Questions

How do I respond to this RFP from Kansas City Kansas Community College?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2025. Proposals should be submitted to: 7250 State Avenue, Kansas City Kansas 66112. For questions, contact Linda Burgess.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Kansas City Kansas Community College?

Civic IQ tracks all active and historical solicitations from Kansas City Kansas Community College. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Kansas City Kansas Community College for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Kansas City Kansas Community College in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Linda Burgess. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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