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Invitation for Bid (IFB) NO. 2025-014 Carpet Cleaning Service(s)

Columbus Metropolitan Housing Authority, Columbus, OH·Local Housing Authority
Jul 31, 2025
Submission Deadline
Andrea Quinichett
1 year term
Columbus, Ohio
Submit at: technicalresponse@cmhanet.com
NaN sq ft

Summary

The Columbus Metropolitan Housing Authority (CMHA) is seeking bids for commercial carpet cleaning services at its corporate office buildings. The scope of work includes cleaning all carpeting in common areas, hallways, and office/cubicles using an approved extraction method. The contract will be for one year with four one-year renewal options.

Required Attachments

HUD-5369-C, HUD-5369, Conflict of Interest, Form of Proposal (Attachment A), Profile of Firm (Attachment B), Section 3 Participation, Proposer's Certification (Attachment D), Instruction For Bidders/Proposers (Attachment E), Insurance requirements, MBE Participation, HUD Forms (Attachment F)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Columbus Metropolitan Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2025. Proposals should be submitted to: technicalresponse@cmhanet.com. For questions, contact Andrea Quinichett.

Where can I find more RFPs from Columbus Metropolitan Housing Authority?

Civic IQ tracks all active and historical solicitations from Columbus Metropolitan Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Columbus Metropolitan Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Columbus Metropolitan Housing Authority in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Andrea Quinichett. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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