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RFPCLOSED

First Responder Housing Development Consulting Services

Town of Damariscotta, Town of Damariscotta, ME·City
Feb 13, 2026
Posted Date
Mar 16, 2026
Submission Deadline
Andrew Dorr
Damariscotta, Maine; Newcastle, Maine
Submit at: adorr@damrisotta.maine.gov

Summary

The Towns of Damariscotta and Newcastle are seeking proposals from qualified firms to provide comprehensive consulting services for the potential development of housing on two town-owned properties. The project aims to explore and plan for new housing to meet the needs of local first-responder agencies.

Evaluation Criteria

Demonstrated experience and success with similar site suitability, architectural, landscape, funding analysis, and legal projects; Qualifications and experience of key personnel; Clarity and thoroughness of the proposed approach and methodology, including timeline; References and past performance; Fee for services.

Required Deliverables

Preliminary Engineering and 30% Design Documents, Final Engineering and 90% Construction Documents

Required Attachments

Bid Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Town of Damariscotta?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 16, 2026. Proposals should be submitted to: adorr@damrisotta.maine.gov. For questions, contact Andrew Dorr.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Damariscotta?

Civic IQ tracks all active and historical solicitations from Town of Damariscotta. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Damariscotta for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Damariscotta in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Andrew Dorr. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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