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St. Charles County IFB 26-022 Highway Vehicle Repairs and Parts 2026

ST CHARLES county HOUSING ASSISTANCE PROGRAM, O Fallon, MO·Local Housing Authority
Jan 09, 2026
Posted Date
Feb 11, 2026
Submission Deadline
Reported: St. Charles County
Donna Clayton
1 year term
24 months duration
Submit at: 201 North Second Street Room 541 St. Charles MO 63301

Summary

Invitation for sealed bids for highway vehicle repairs and parts. The contract will be for a period of approximately twelve months, with the option to renew for two additional twelve-month periods. Bids will be awarded based on hourly labor rate, parts discount, factory trained personnel, and service expertise.

Evaluation Criteria

Bids will be awarded based on the following information: 1) Hourly Labor Rate, 2) Factory trained personnel?, 3) Is training kept up to date?, 4) List areas of expertise or Factory Authorized Services, 5) List services offered.

Required Attachments

Affidavit of Work Authorization, Exhibit A: Domestic Products Procurement Act Certification, Anti-Discrimination Against Israel Act Certification, Vendor Information form (Examination of Records), Exception Sheet, Bid Form and Specifications.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from ST CHARLES county HOUSING ASSISTANCE PROGRAM?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 11, 2026. Proposals should be submitted to: 201 North Second Street Room 541 St. Charles MO 63301. For questions, contact Donna Clayton.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from ST CHARLES county HOUSING ASSISTANCE PROGRAM?

Civic IQ tracks all active and historical solicitations from ST CHARLES county HOUSING ASSISTANCE PROGRAM. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from ST CHARLES county HOUSING ASSISTANCE PROGRAM for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including ST CHARLES county HOUSING ASSISTANCE PROGRAM in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Donna Clayton. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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