Civic IQ
RFPCLOSED

Mass Communication Tools

Norman Public Schools, OK·School
Jan 23, 2025
Posted Date
Feb 20, 2025
Submission Deadline
Reported: School District #29 of Cleveland County, Oklahoma d/b/a Norman Public Schools
Cameron Cox
Norman, OK
Submit at: cameronc@normanps.org

Summary

Norman Public Schools is seeking proposals from qualified vendors to provide comprehensive mass communication tools. This RFP outlines the requirements and scope of work for the tools needed to meet the district's communication needs.

Evaluation Criteria

Price, Ability to provide service, Reliability of service, Ease of use for parents, teachers, staff, and students, Timeline of implementation and criteria for successful implementation

Required Attachments

Signed and Notarized Non Collusion Affidavit, Signed Pricing Page, IRS W9 Form, Signed Letter certifying vendor is not on the Government Debarment and Suspension (Excluded Parties List), Signed Declaration of Sex Offender Affidavit, Signed and Notarized Business Relationships Affidavit, Copy of licenses and/or letter from manufacturer, Certificate of Insurance, Signed and Notarized Contract Affidavit, Bidders Bond (if applicable)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Norman Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 20, 2025. Proposals should be submitted to: cameronc@normanps.org. For questions, contact Cameron Cox.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Norman Public Schools?

Civic IQ tracks all active and historical solicitations from Norman Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Norman Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Norman Public Schools in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Cameron Cox. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in OK →

Stop chasing RFPs.
Start shaping them.

Somewhere in the country, an agency is discussing a project you could win. See the signal before your competitors do.