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RFPCLOSED

REQUEST FOR PROPOSAL AND CONTRACT FOOD SERVICE MANAGEMENT AGREEMENT

Dakota Valley School District 61-8, SD·School
Mar 11, 2024
Posted Date
Apr 26, 2024
Submission Deadline
Reported: Dakota Valley School District
Jill Sponder
605-422-3807
North Sioux City, SD
Submit at: 1150 Northshore Dr, North Sioux City, SD 57049

Summary

This solicitation requests proposals for the operation and management of a United States Department of Agriculture (USDA) Child Nutrition Program for the Dakota Valley School District #61-8 School Food Authority. The contract will be for a fixed-price period beginning approximately July 1, 2024, and ending June 30, 2025.

Evaluation Criteria

Price (25 points), Service Capability Plan (20 points), Employee Training and Development (10 points), Evaluation of Experience, References, and Past Performance (15 points), Integrity and Reliability of Projected Operating Budget/Forecast (5 points), Accounting, Invoicing, and Reporting Systems (5 points), Personnel Management and District Support (5 points), Marketing Plan and Promotion of the School Food Service Program (5 points), Involvement of Students, Staff, and Patrons (5 points), Plan to Increase Participation (5 points), Other (e.g., Farm to School) (0 points).

Required Deliverables

Proposal, Cover Letter, Table of Contents, Minimum Qualifications, Proposal Questionnaire, FSMC References, Program Cycle Menus, FSMC Staffing Plan, Price Proposal, Bonding Requirements, Certifications, Authorization Agreement, Certificates of Insurance, Independent Price Determination Certificate, Certification Regarding Debarment, Certification Regarding Lobbying.

Required Attachments

Cover Letter, Table of Contents, Minimum Qualifications, Proposal Questionnaire, FSMC References, Program Cycle Menus, Staffing Plan, Price Proposal, Summer Food Service Program Bonding Requirements, Independent Price Determination Certificate, Certificate Regarding Debarment and Suspension, Certificate Regarding Lobbying, Authorization Agreement.

Required Staffing Roles

Food Service Director, Kitchen Managers

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Dakota Valley School District 61-8?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 26, 2024. Proposals should be submitted to: 1150 Northshore Dr, North Sioux City, SD 57049. For questions, contact Jill Sponder at 605-422-3807.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Dakota Valley School District 61-8?

Civic IQ tracks all active and historical solicitations from Dakota Valley School District 61-8. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Dakota Valley School District 61-8 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Dakota Valley School District 61-8 in SD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jill Sponder at 605-422-3807. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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