TECHNOLOGYAPPROVED

County of Summit Resolution 2025-025 Case Management Software Contract

Summit County approves Proware contract for court software

Not to exceed $223,700.00 for first year, not to exceed $1,203,510.00 for five-year period ($223,700 Year 1; $232,480 Year 2; $240,580 Year 3; $249,030 Year 4; $257,720 Year 5)Summit CountySADLER-NECAMP FINANCIAL SERVICES INC DBA PROWAREJanuary 27, 2025

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Description

County of Summit approved a contract with Sadler-NeCamp Financial Services, Inc. dba Proware for case management software support and maintenance for the Court of Common Pleas-General Division, starting January 1, 2025. The agreement runs for one year at up to $223,700, with four one-year renewal options for a total not to exceed $1,203,510 over five years. The contract is a sole-source renewal for existing proprietary software.

Contract Details

Contract Amount

Not to exceed $223,700.00 for first year, not to exceed $1,203,510.00 for five-year period ($223,700 Year 1; $232,480 Year 2; $240,580 Year 3; $249,030 Year 4; $257,720 Year 5)

Vendor

SADLER-NECAMP FINANCIAL SERVICES INC DBA PROWARE

Agency

Summit County, OH

Contract Type

TECHNOLOGY

Document Date

January 27, 2025

Contract Term

1/1/25 through 12/31/25 (one year), with four one-year renewal options (maximum five years total)

Renewal Date

2029-12-31

Renewal Info

Four one-year renewal options, subject to Council confirmation, for a total of five years. Yearly pricing escalates: $223,700 (Year 1), $232,480 (Year 2), $240,580 (Year 3), $249,030 (Year 4), $257,720 (Year 5). Sole source justification due to proprietary system; renewals require additional approvals.

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