City Plans to End Polco Budget Software Subscription

Roeland Park staff recommend ending the City’s subscription with Polco for the Balancing Act budget engagement software after the 2027 budget cycle. The move would discontinue a $6,960-per-year software-as-a-service contract starting with development of the 2028 Budget due to limited public use and competing staff priorities.

Scope & details

The full contract record, as filed.

Contract amount

$6,960 per year

Contract type

TECHNOLOGY

Contract term

Three annual subscription years used through 2027 budget cycle; proposed non-renewal for 2028 Budget

Renewal

Annual software-as-a-service subscription used for three budget cycles; staff propose allowing the current term to run through 2026 for the 2027 Budget tools, then not renewing for the 2028 Budget cycle.

Document type

Agenda

Source document

City of Roeland Park Agenda 2026-07-20

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Frequently asked questions

Common questions about this contract, answered from the record.

Who was awarded the technology contract by City of Roeland Park?

POLCO was awarded this technology contract by City of Roeland Park, as recorded on July 19, 2026. The contract value is $6,960 per year.

How much is the POLCO contract with City of Roeland Park worth?

The POLCO contract with City of Roeland Park is valued at $6,960 per year, covering technology work.

What type of contract is this?

This is a Technology contract, documented as a agenda record.

Where was this contract approved?

This contract appears in City of Roeland Park Agenda 2026-07-20 (Agenda), dated July 19, 2026 from City of Roeland Park. Civic IQ extracts contract records directly from agency meeting documents and solicitations.

What other contracts does POLCO hold?

POLCO may hold additional government contracts. View their full contract history, the agencies they serve, and total tracked spend on their Civic IQ vendor profile.

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What is City of Roeland Park currently buying?

Explore City of Roeland Park's vendors, signed contracts, and active RFPs on their Civic IQ agency profile.

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