MAINTENANCEPENDING

City of Elkins Finance Committee Agenda Packet 2026-06-08

Fire Department Copier Maintenance Agreement Considered with Hart Office Solutions

Approximately $90 per month, plus overage chargesHousing Authority of the city of ElkinsHART OFFICE SOLUTIONSJune 8, 2026

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Description

The City of Elkins is considering a maintenance agreement with Hart Office Solutions for Toshiba multifunction copier equipment assigned to the Fire Department. The contract provides service, toner, and parts support at a base rate of about $90 per month, with overage charges and annual automatic renewal unless terminated with 30 days' notice.

Contract Details

Contract Amount

Approximately $90 per month, plus overage charges

Vendor

HART OFFICE SOLUTIONS

Agency

Housing Authority of the city of Elkins, WV

Contract Type

MAINTENANCE

Document Date

June 8, 2026

Contract Term

12 months initial term; automatically renews annually unless terminated by either party with 30 days’ written notice

Renewal Info

Automatically renews annually at prevailing rates unless terminated by either party with 30 days’ notice. Hart Office Solutions may increase rates up to 15% annually.