EQUIPMENTAPPROVED

Bentonville Utility Board Agenda 2026-06-16

Utility Board Reserves Transformer Production With Prolec-GE

$450,000.00City of BentonvillePROLEC-GE WAUKESHA INCJune 16, 2026

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Description

The Bentonville Utility Board approved a bid waiver and agreement with Prolec-GE Waukesha, Inc. to reserve production slots for 3 future substation transformers, with a $450,000 fee to secure future equipment vital to BEUD capital projects. Reservation is necessary due to market volatility and extended lead times; funds will be credited against final purchase. Contract includes strict cancellation and delay terms and a five-year warranty upon full transformer delivery.

Contract Details

Contract Amount

$450,000.00

Vendor

PROLEC-GE WAUKESHA INC

Agency

City of Bentonville, AR

Contract Type

EQUIPMENT

Document Date

June 16, 2026

Contract Term

Production slots for 3 substation transformers scheduled for Q2 2029, Q2 2030, Q2 2031; slot fee applies toward purchase

Renewal Date

2031-06-30

Renewal Info

Slot reservation may be delayed once by up to 12 months with 24 months advance notice, subject to availability. Refunds or cancellation penalties vary by cancellation timing. Full transformer PO and additional milestone payments to follow; five-year warranty applies to transformer after delivery.