Valdosta State University

This document outlines the procedures for the Valdosta State University Purchasing Card Program, covering state guidelines, application processes, card usage, transaction limits, sales tax exemption, state business use, pre-approvals, ordering procedures, delivery instructions, declined transactions, restrictions on purchases, unauthorized or illegal purchases, card and Works login sharing, monthly card statement reconciliation, failure to comply with requirements, lost or stolen cards, and return of the card.

This document outlines the procurement procedures and requirements for Valdosta State University (VSU). It details the order of precedence for purchasing goods and services, including using VSU Central Stores, Statewide Contracts, existing contracts, mandatory statutory sources, and open market purchases. It also covers formal bidding requirements, contract approval processes, and additional requirements for IT purchases, new vendors, e-Verify, determination of status, criminal background checks, and month-end/year-end processing.

This training covers Federal, State, USG, & VSU Procurement Policies & Procedures for making purchases, contract review and execution, conducting solicitations, submitting requisitions in eProcurement, requester and departmental responsibilities, and procurement tips & resources.

This document outlines Valdosta State University's (VSU) legal considerations and policies for entering into contracts with suppliers, vendors, and contractors. It covers topics such as VSU's legal name, indemnity provisions, insurance requirements, multiyear contracts, unliquidated expenses, taxes, payment terms, credit agreements, jurisdiction, confidentiality, assignments, use of name/logo, anti-boycott certification, and contract signing authority. The letter serves to inform potential business partners about VSU's contractual limitations and procedures.

This document details the mandatory Contract Approval Process for Valdosta State University (VSU) for the lease or purchase of goods, services, or software. It outlines the necessary steps, approvals, and documentation required before a contract can be signed and processed through eProcurement, Purchase Orders, or PCard transactions. The process includes verifying needs, confirming costs, ensuring funding, reviewing contract terms, completing a Monetary Contract Approval Routing Form, and submitting all required documents to contracts@valdosta.edu. It also specifies that contracts must be fully executed before any procurement action can be taken and advises allowing a minimum of 30 calendar days for review.

This document outlines standard contract provisions that State Entities in Georgia are unable to agree to certain revisions. It details prohibited clauses such as indemnification, automatic renewals, and unconditional payments, and specifies requirements for contracts related to goods and services.