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Request for Proposals (RFP) Ukiah Unified School District (SFA) Fresh, Frozen and Dry Food Items and Material Supplies School Year 2024-2025 UUSD RFP #2024-001

Ukiah Unified, Ukiah, CA·School
May 23, 2024
Submission Deadline
Reported Agency
Ukiah Unified School District
Primary Contact
Julie Beer · 707-472-5790
Contract Term
1 year
Duration
12 months
Scope Location
Ukiah, CA
Submission Address
Food Service Department Office, Ukiah High School, 1000 Low Gap Road, Ukiah, CA 95482

Summary

This document is a Request for Proposals (RFP) from the Ukiah Unified School District (SFA) for the provision of fresh, frozen, and dry food items, including produce, as well as material supply items for the School Year 2024-2025. Proposals are due by 5:00 pm on Thursday, May 23rd, 2024.

Evaluation Criteria

Pricing, product specification, and other pertinent information. Competency of vendors will be considered, including financial standing, general competency, experience, facilities, conduct and performance under other contracts, financial condition, and reputation in the foodservice industry.

Required Deliverables

Fresh, frozen, and dry food items, including fresh produce, and material supply items.

Required Attachments

Proposal Attestation, Vendor Information, Agreement, Non-Collusion Declaration, Suspension and Debarment Certification, Workers' Compensation Certification, Alcohol and Tobacco Free Certification, Drug Free Workplace Certification, Criminal Records Check Certification, Item List (separate document)
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Frequently Asked Questions

How do I respond to this RFP from Ukiah Unified?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 23, 2024. Proposals should be submitted to: Food Service Department Office, Ukiah High School, 1000 Low Gap Road, Ukiah, CA 95482. For questions, contact Julie Beer at 707-472-5790.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Ukiah Unified?

Civic IQ tracks all active and historical solicitations from Ukiah Unified. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Ukiah Unified for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Ukiah Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Julie Beer at 707-472-5790. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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