Civic IQ
RFPCLOSED

Updated Document Management Services

Santa Clara county Housing Authority, San Jose, CA·Local Housing Authority
Sep 11, 2025
Submission Deadline
Reported Agency
Santa Clara County Housing Authority
Primary Contact
Vanessa Espindola · (408) 275-8770
Scope Location
Santa Clara, CA
Submission Address
505 W Julian St, San Jose, CA, 95110

Summary

Provide document management services. The Agency's goal is to secure an experienced firm to provide a comprehensive solution for managing incoming documents, streamlining records management, and ensuring robust and compliant archiving.
224
days late

Civic IQ surfaced this months before it was ever public, from government board meetings. Next time, don't be last.

Frequently Asked Questions

How do I respond to this RFP from Santa Clara county Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2025. Proposals should be submitted to: 505 W Julian St, San Jose, CA, 95110. For questions, contact Vanessa Espindola at (408) 275-8770.

Where can I find more RFPs from Santa Clara county Housing Authority?

Civic IQ tracks all active and historical solicitations from Santa Clara county Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Santa Clara county Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Santa Clara county Housing Authority in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Vanessa Espindola at (408) 275-8770. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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